Productivity at your daily life

An employee being usually a company’s largest overhead; they play a huge role in determining overall company profitability. So any improvement in employee productivity adds directly to the bottom line of the organisation. It requires dedicated employee scheduling software, which is specially designed for this purpose and easy to use. In current business dynamics, employee scheduling software is not only expected to identify and schedule right employee to the right job but is also required to ensure optimum usage of employees, forecast employee shortfall or excess, balance work load across the organisation, track actual employee usage etc. Traditionally such planning and scheduling is either not done at all or done using basic employee spreadsheet or calendaring tools. These methods are not effective and efficient in fast changing business dynamics. They become further cumbersome especially when there is large pool of employees distributed all across the organisation in different parts of world. To overcome these challenges, it is critical to have right employee scheduling software, which is designed from scratch to manage and achieve improved usage and productivity of scarce employees.

Employees in large size company are located within organisation structure of departments, divisions, teams, offices, cities, countries etc. This makes it very hard to have companywide visibility of employee capability and availability. This lack of visibility adversely affects uniform work load distribution, optimisation of employee usage and accurate employee hiring and retraining. So it is very crucial to build up companywide central system, which records and displays details about capability and availability of individual employee. Employee scheduling software is specifically designed for this purpose. Employee scheduling software also helps in easily identifying the right employee from pool of employees across the organisation and makes it easy to allocate it to the job, modify the allocation, reallocate to others with help of simple drag and drop.

Information about employee usage should be readily available from employee scheduling software to identify over and under allocation of the employees. Accordingly new work can be allocated and existing work can be easily reallocated to other employees across the organisation. This facilitates optimum usage of the employees and balancing work load, which ultimately adds to the profitability of the organisation.

To improve long term profitability, it is critical to forecast future employee requirements in line with future workload and long term corporate objective. This helps the company in recruiting right number of employee at right time in future, reorganise the workforce and retrain existing employees with new set of skills. Powerful employee scheduling software can forecast employee requirements based on future workload and future strategic initiative of the company.

Software, which can really help with this, is SAVIOM Employee Scheduling Software that fulfils all these needs. SAVIOM is market leader in providing such software. This software is quite powerful, affordable and easy to use. Saviom has a simple drag and drop functionalities to be able to book employees, and intuitive communication that enables managers to know when employees are overbooked, analyse employee costs, and examine booked vs actual data.

This document describes 14 simple but proven fundamental techniques that managers and prospective managers can use to increase staff productivity, reduce employee stress, and maintain staff morale and loyalty. The information presented in this article has supporting research data that has been omitted for brevity purposes. Readers are welcome to request supporting research data or verify the efficacy of these techniques with other managers that practice them.

The chronically overworked workforce
As companies reach new levels of productivity with the use of new technology, they also redefine new job demands to increase productivity. This revised set of job demands together with downsizing, global competition, 24/7 operations, and dual careers imposes on the worker an increasing demand to produce more. At times, the imposed job demands are expected to be met while still using the same (or less) resources used previously. In turn, the imposed job demands automatically increase the staff stress level. When job demands are not managed appropriately they can have a negative impact on the organization by causing  staff turnover, burnout, and decreased productivity.

In 2005 the Families and Work Institute conducted an in-depth study and found that one-third of all USA workers are chronically overworked. A previous study conducted by the same institute found that stressful job demands (like long hours, shift work, unexpected required overtime and other job pressures) exhaust workers and drain their emotional reserve. Further, the study showed that these demands can have a significant negative impact on worker performance if the demands  are not encompassed with good job quality (employee recognition, employee contributions, reward systems,  and company culture).

Managers have the responsibility to maintain productivity demands without causing the staff to burnout. Managers can limit the negative effect that increasing job demands have on the staff by applying the following techniques.

These techniques will contribute to reducing the staff stress level while maintaining and increasing staff productivity.

Management tips to improve staff productivity

Discourage the staff from working excessively long hours and bringing work home whenever possible. Remind the staff that their personal well being is important to the organization. Remember that a rested employee can focus more at work and be more productive throughout the day. Exhausted employees cause costly or fatal mistakes, cause decreased productivity, and burnout.
Minimize nights away from home (for example, use virtual meetings). If possible, ask for a volunteer among the staff to travel away to a meeting.
Limit overtime (a good way to cut costs) and plan for it in advance. Give the staff enough notice if over-time is expected and communicate what the required work load will be. This will provide the staff enough time to plan around their personal time. Employees experience stress and resentment when they unexpectedly need to postpone important personal events to attend to work.
Accommodate personal preferences in shift assignments whenever possible. Work with the staff to accommodate personal requests for time off when possible. Be flexible to the staff’s personal needs because it increases staff loyalty. Make use of any company flex time or telecommuting policies.
Make sure productivity expectations are reasonable and the staff has the necessary skills to carry out the work. Communicate clearly to the staff what is expected to be completed within a specific time line. Set clear goals and write them down on a page. Describe each goal in 250 words or less.
Use motivation, rather than pressure, to encourage your employees to meet those expectations. Remember to praise the staff for any accomplishments soon after they occur and try to praise the staff in public.
Provide proper workplace support to the staff (supervision, teamwork, and recognition). Research shows that workplace support diminishes  the negative effects (high stress, burnout, resentment, low morale, reduced productivity, exhaustion) that job demands  c   an have on employees.
Make work more meaningful by applying the organization’s core competencies in creative ways. Try using company facilities, services or products to help ease the workload of the staff (example: provide child care services while employees work, provide employee product discounts, make use of existing company resources to give back to the employees’ community).
Effectively communicate to employees the mission and vision of the organization to ensure that all employee actions are contributing to the mission achievement. Have weekly meetings where everyone participates in discussing briefly the company mission. This reinforces the company mission in the staff’s mind, reminds the staff that they are part of something great and reminds them that their behavior should be aligned with the company mission.
Link the mission and the job to the skills and aspirations of each employee. Ensure that the staff skills are aligned with the company mission. Managers should not expect an employee to meet productivity demands if the employee lacks skills or motivation to do the work. Match the employee skills and aspirations to the job.
Ensure that all employees have sufficient autonomy to deal with the challenges they face in their jobs. Assign task ownership and accountability. Restrain from micro-managing the staff. Let them know that they are trusted to get the job done. Be ready and available to provide the staff the resources needed to get the work done. Only request status reports to ensure that all progressing as expected. Once the tasks have been assigned to the staff, move out of their way and let them perform the work.
Reciprocate for the greater demands you place on employees.  Make use of the motivational techniques listed in the article “Management Success Fundamentals – What Employees Want”.
Always ensure there are multiple workers in the group with similar job skills. Having multiple people to work on a task can help to increase productivity and maintain good quality. This also alleviates the stress associated with meeting work demands within a short or unexpected deadline.
Practice the following management principles to further improve staff moral, productivity, and loyalty:
Be sensitive about the effects that work demands have on the staff’s personal and family life.
Do not show favoritism when responding to employees’ personal needs.
Be flexible to accommodate employees when they have to take care of personal or family business.
Demonstrate understanding when employees talk about personal or family issues that affect their work.
When employees bring up family or personal issues  that can affect their work be sure to make them feel comfortable and show that you care.

In conclusion, managers are responsible to deliver productivity results to satisfy increasing company job demands. By applying the techniques listed in this article, managers will be able deliver the expected productivity results, maintain productivity, increase worker satisfaction and maintain staff loyalty. The final outcome will be a team of very productive, loyal and satisfied employees.

Written by Michael Grace

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One of the best ways to increase productivity is by doing less. Huh? That is right if you are looking to increase your personal productivity start today by deciding to accomplish less. This may seem a little odd at first but IF over the period of one day the ‘quality’ of your work does NOT improve by doing less I than stand corrected.

Each one of us has become so accustomed to cramming our schedules with more to do in an effort to accomplish a greater ‘number’ of tasks. Quality does not seem to be used as much as quantity anymore when it comes to measuring success. By maintaining this approach we have jeopardized the quality of our personal performance. As a result various jobs or tasks suffer due to the lack of time or attention devoted to their completion.

Now if a job ‘well done’ is NOT that important to you by all means continue measuring success by the number of things you accomplish. For those who place more importance on ‘how well’ they complete a task here is 3 ways doing less will boost the quality of your personal performance.

Saves Time

By getting rid of non-essential clutter in your schedule you free up time to devote to those more important tasks. Prioritize each task as it relates to achieving your ultimate goal. Rank what is of the most importance insofar as achieving whatever your objectives may be and rid your schedule of the rest,

Instead of adding tasks or work assignments to your ever growing list and measuring productivity by the number of things you completed you can now measure success by the quality of your work.

Saves Energy

As meaningless as some tasks may appear to be they still manage to ‘zap’ your energy leaving you fatigued and unable to operate at your full potential. This results in doing less than your best at completing any scheduled tasks and therefore a decrease in the quality of your personal performance. Any job worth doing is worth doing well!

Increases Focuses

With more time and energy your ability to focus is that much better allowing you to produce better results from your efforts. The quality of your work now increases as the amount of mistakes decline thereby helping to boost your personal productivity as a result.

As we have discussed here it is possible to increase productivity by decreasing the number of tasks we attempt on a daily basis. By minimizing our ‘to do’ list we are able to spend more time and better focus on the tasks at hand. This helps to boost our personal performance since the results of our efforts are of a higher quality. By resolving to do less our efforts benefit in the 3 ways we discussed above which leads to an increase in our personal productivity. With more time and focus the tasks we complete are done right the first time. By measuring success according to quality our work efforts become more meaningful and the results are generally more effective. So lets all decide to do less tomorrow in order to have a more productive day!

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A business organization that wishes to gain profitability improvement must be able to undertake essential steps on getting this desired objective. To increase profitability of a certain organization, you have to improve the productivity within the workplace of the business. The management during this stage should first give importance on how to improve productivity within the workforce, among other things.

In economics, productivity can be described as measuring of the product output per unit of product input. Production means the conversion or resources into finished products or goods for the consumption of end consumers. The use of technology is required in the production process. In fact, technological advancement is a huge help in making the production process easier and faster. Thus the presence of technology can be one way if the question on how to improve productivity arise.

Another factor that contributes in increasing the level of productivity is the labor aspect. Human labor or capital has huge contribution in the improvement of an organization’s productivity. It may be even safe to say that human capital serves as a force that drives the business to its success. Monetary and technological capital is still significant in every business but their roles are proved to be secondary to human capital. Capitalizing on humans is one way of improving productivity because a labor force is essential in meeting the target of production for a certain organization. Augmenting the number of labor can increase production especially if productivity is always monitored.

Depending on the business’ nature, business owners may minimize the number of their factory workers because rising labor costs can eat much of the cost of production which causes the decreased price competitiveness for certain products. However, minimizing labor can result to a lot of disadvantages.

Intensive and comprehensive training, as well as consistently upgrading the levels of education and skill of workers may also be a solution on how to improve productivity. Humans are capable of improving and learning a lot of new things that is why businesses should be responsible in increasing and improving the skills and the experience levels of their workers.

Motivation in terms of work can also result in improved productivity. That is why it is essential to reward workers and employees with incentives every once in a while. Working conditions in the workforce should also be improved because it is also proven to result high productivity level. When an employee is motivated and happy in his work, chances for him being productive is essentially high. That is why it is a must to continuously analyze the behavior of your workers so you would know whether they are motivated, satisfied and achieve the greatest joy in their work.

Enhancing the productivity level in a certain organization can lead the business to prosper. It will help in the achievement of the business desired results. It results to the organization being able to successfully do its operations in the easiest way and in running a smooth and happy work atmosphere. Increased productivity level results to high profitability.

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For any big organization it is indeed a challenge to retain old employees and ensure that whatever time they are devoting they are devoting it in a dedicated way with maximum proficiency in their work. This is the reason why it has to be realized that the current employees’ productivity has to be increased. Or else if the organization is not able to maintain the current employees then they are sure to leave the organization, and hiring and training new candidates and expecting them to perform as well as the ones who left can really bring tears in the eyes of the employers.

Once or twice it can be performed because no one is really irreplaceable but getting to do it so very often is a waste of money, time and effort undoubtedly. Hence stress has to be laid on increasing the productivity of the employees.

The first step has to be the introduction of fun elements in the work. There should be scopes of merrymaking actually. The employees should not avoid work. They should feel fresh and for this reason one has to introduce such things in work that would simply lift their mood. At times things like allowing pets to work place once a week can be introduced; dance parties and good music at work place can also be introduced as well.

Give the employees tasks that would really work wonders in lifting up their self esteem. Start off with easy to complete tasks and then move on to difficult ones and provide them with tools which would help them complete their work easily. They must be provided with managing tools and instructions should be provided to them as to how to handle such tools. A word of appreciation or two at the completion of the task and influencing words at the failure can really do miracles for the employers.

You should make sure that you are providing your employees with the choices and options of tasks. You may think this is a dangerous statement. No, you really don’t need to provide them freedom with any kind of work they do but what I mean is at times options would really make them feel that you care for their work and how they work.

No need to be stringent with everything and distribute work among employees in such a way that the person gets to do things that he or she likes the most and the work they are best at. But then introduce changes so that it does not become really boring after some time.

Make sure that you are praising them for things which are really praiseworthy and do not sound very meretricious with this process. Encouragement to do well can really make a person strive for excellence actually. So, you must try to ensure that you get to introduce situations where you are able to praise them.

And always keep communication open at all levels so that you as an employee are easily approachable. Your subordinates should be able to communicate with you at all point of time.

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There is nothing more important in your job than productivity. Without it, you will lose direction in your job.
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